Simple Barcode Inventory System for Small Business to improve efficiency

Inventory control is an essential element of any business. By maintaining effective control over your inventory, you can minimize losses and increase productivity. 

An effective inventory control system in place allows companies to offer more accurate stock information, faster shipping services, and improved customer experience. 

Small businesses sometimes assume that they don’t require a comprehensive inventory system. Many believe that implementing an inventory control system will be too costly for a start-up business or SME. 

However, small businesses and enterprises can benefit from advanced inventory systems, even more than larger organizations. As small companies generally have less staff and fewer resources, anything which streamlines processes and enhances productivity is beneficial. 

Furthermore, an effective inventory control system needn’t be costly to implement. 

What is a barcode inventory system?

A barcode system is one of the easiest and most efficient ways to maintain control over your inventory. Put simply; a barcode is a visual representation of data. When you scan this information which a barcode scanner, it updates the data in the system accordingly. 

1D barcodes are, perhaps, the most familiar type. They consist of vertical straight lines and a series of numbers along the bottom. However, 2D barcodes are becoming increasingly popular. 

Usually square, they consist of dots and various small shapes. As 2D barcodes can hold more information than 1D barcodes, more businesses are upgrading to 2D systems. 

Using a Barcode Inventory System

To use a barcode inventory system, you simply assign a barcode to each product in your system. You can then print out quality labels with the barcode on and apply it to the corresponding product. When you scan the barcode, it will automatically update your inventory system. 

Similarly, you can achieve the opposite effect when using a barcode system too. By using a different setting, you can enable the system to deduct a product from your inventory when you scan the corresponding barcode. 

As you can see, a barcode system enables you to record stock as it enters and leaves your premises. More importantly, it increases the accuracy of your data and allows you to manage your inventory far more quickly than if you were to do it by hand. 

What are the benefits of a barcode inventory system?

There are numerous advantages associated with using a barcode system to monitor your inventory, including:

Efficiency

Printing barcodes on to quality labels and scanning them allows your inventory to updated in record time. This will streamline your processes and increase productivity significantly, thus freeing up staff members for other tasks.

Functionality

If you introduce a new product, you can simply add a new barcode to the system and update your inventory. Similarly, if you discontinue a product line, it can be removed from the system in seconds. With the ability to make swift changes, the functionality of a barcode inventory system is second-to-none. 

Flexibility

Barcode inventory systems can be used on all types of products. Regardless of what packaging materials you’re using, quality labels will ensure that you can adhere barcodes to products of any shape or size. 

Reduced costs

When you manage your inventory manually, it can take a significant amount of time. Whether you’re doing this yourself or assigning staff to the task, it will cost you a considerable amount in terms of productivity. 

Switching to a barcode inventory system ensures the job can be done more quickly and by fewer people. As a result, you can minimize your outgoings, cut your wages bill and reduce overall costs.

Accuracy

Manual inventory management inevitably leaves the door open for human error. However, conscientious your staff are, they will make mistakes from time to time. 

When using a barcode inventory system, however, you can minimize these inaccuracies and maintain comprehensive stock information at all times.

Real-time data

Depending on the system you choose, you can access real-time inventory data when you use a barcode system. This means you can check stock levels and locations whenever you need to and access the latest information. 

Keeping track of your stock in real-time negates the possibility of ordering or producing too much and minimizes waste, thus reducing your costs even further.

Implementing a barcode inventory system

Small businesses, in particular, need to operate as cost-efficiently as possible. With the right packaging materials, printing equipment, barcode scanner, and quality labels like Zebra Printer Labels like the one from enkoproducts.com, you can implement an effective barcode inventory system straight away. 

Barcode inventory systems make life easier. They increase efficiency and lower costs, which is why they are an excellent investment.